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Basic

General Shortcut Keys in OpenOffice.org

Using Shortcut Keys

A great deal of your application's functionality can be called up by using shortcut keys. For example, the Ctrl+O shortcut keys are shown next to the Open entry in the File menu. If you want to access this function by using the shortcut keys, press and hold down the key Ctrl and then press the O key. Release both keys after the dialog appears.

When operating your application, you can choose between using the mouse or the keyboard for almost all of the operations available.

Calling Menus With Shortcut Keys

Some of the characters shown on the menu bar are underlined. You can access these menus directly by pressing the underlined character together with the ALT key. Once the menu is opened, you will again find underlined characters. You can access these menu items directly by simply pressing the underlined character key.

Using Shortcut Keys to Control Dialogs

There is always one element highlighted in any given dialog - usually shown by a broken frame. This element, which can be either a button, an option field, an entry in a list box or a check box, is said to have the focus on it. If the focal point is a button, pressing Enter runs it as if you had clicked it. A check box is toggled by pressing the spacebar. If an option field has the focus, use the arrow keys to change the activated option field in that area. Use the Tab key to go from one element or area to the next one, use Shift + Tab to go in the reverse direction.

Pressing ESC closes the dialog without saving changes. If you place the focus on a button, not only will you see the dotted line framing the name of the button, but also a thicker shadow under the button selected. This indicates that if you exit the dialog by pressing the Enter key, it is the equivalent of pressing that button itself.

Shortcut Keys for Mouse Actions

If you are using drag-and-drop, selecting with the mouse or clicking objects and names, you can use the keys Shift, Ctrl and occasionally Alt to access additional functionality. The modified functions available when holding down keys during drag-and-drop are indicated by the mouse pointer changing form. When selecting files or other objects, the modifier keys can extend the selection - the functions are explained where applicable.

Practical Text Input Fields

  • You can open a context menu, which contains some of the most often-used commands.

  • Use the shortcut keys Shift+Ctrl+S to open the Special Characters dialog to insert one or more special characters.

  • Use Ctrl+A to select the entire text. Use the right or left arrow key to remove the selection.

  • Double-click a word to select it.

  • A triple-click in a text input field selects the entire field. A triple-click in a text document selects the current sentence.

  • Use Ctrl+Del to delete everything from the cursor position to the end of the word.

  • By using Ctrl and right or left arrow key, the cursor will jump from word to word; if you also hold down the Shift key, one word after the other is selected.

  • INSRT is used to switch between the insert mode and the overwrite mode and back again.

  • Drag-and-drop can be used within and outside of a text box.

  • The Ctrl+Z shortcut keys are used to undo modifications one step at a time; the text will then have the status it had before the first change.

  • OpenOffice.org has an AutoComplete function which activates itself in some text and list boxes. For example, enter c:\a into the URL field and the AutoComplete function displays the first file or first directory found on the C: drive that starts with the letter "a".

  • Use the down arrow key to scroll through the other files and directories. Use the right arrow key to also display an existing subdirectory in the URL field. Quick AutoComplete is available if you press the End key after entering part of the URL. Once you find the program, document or directory you want, press Enter.

Interrupting Macros

If you want to terminate a macro that is currently running, press Shift+ Ctrl+Q.

List of General Shortcut Keys in OpenOffice.org

The shortcut keys are shown on the right hand side of the menu lists next to the corresponding menu command.

Shortcut Keys

Effect

Enter key

Activates the focused button in a dialog

Esc

Terminates the action or dialog. If in OpenOffice.org Help: goes up one level.

Spacebar

Toggles the focused check box in a dialog.

Arrow keys

Changes the active control field in an option section of a dialog.

Tab

Advances focus to the next section or element in a dialog.

Shift + Tab

Moves the focus to the previous section or element in a dialog.

Alt+Down Arrow

Opens the list of the control field currently selected in a dialog. These shortcut keys apply not only to combo boxes but also to icon buttons with pop-up menus. Close an opened list by pressing the Escape key.

Del

Deletes the selected item(s) into the recycle bin.

Shift+Del

Deletes the selected item(s) without putting them in the recycle bin.

Backspace

When a folder is shown: goes up one level (goes back)

Ctrl+Shift+Space

Removes direct formatting from selected text or objects (as in Format - Default Formatting)

Ctrl + Tab

When positioned at the start of a header, a tab is inserted.

Enter (if an OLE object is selected)

Activates the selected OLE object.

Enter (if a drawing object or text object is selected)

Activates text input mode.

Ctrl + O

Opens a document.

Ctrl + S

Saves the current document.

Ctrl + N

Creates a new document.

Shift+Ctrl+N

Opens Templates and Documents dialog.

Ctrl + P

Prints document.

Ctrl + Q

Exits application.

Ctrl + X

Cuts out the selected elements.

Ctrl + C

Copies the selected items.

Ctrl + V

Pastes from the clipboard.

Ctrl + Shift + V

Opens the Paste Special dialog.

Ctrl + A

Selects all.

Ctrl + Z

Undoes last action.

Ctrl + Y

Redoes last action.

Ctrl+F

Calls the Find & Replace dialog.

Ctrl+Shift+F

Searches for the last entered search term.

Ctrl+Shift+J

Toggles the view between fullscreen mode and normal mode in Writer or Calc

Ctrl+Shift+R

Redraws the document view.

Shift+Ctrl+I

Enable or disable the selection cursor in read-only text.

Ctrl+I

The Italic attribute is applied to the selected area. If the cursor is positioned in a word, this word is also marked in italic.

Ctrl+B

The Bold attribute is applied to the selected area. If the cursor is positioned in a word, this word is also put in bold.

Ctrl+U

The Underlined attribute is applied to the selected area. If the cursor is positioned in a word, this word is also underlined.


Shortcut Keys Using the Function Keys

Shortcut keys

Effect

F1

Starts the OpenOffice.org Help

In the OpenOffice.org Help: jumps to main help page.

Shift + F1

Context Help

Shift+F2

Turns on Extended Tips for the currently selected command, icon or control.

Ctrl+F4 or Alt+F4

Closes the current document (close OpenOffice.org when the last open document is closed)

F6

Sets focus in next subwindow (for example, document/data source view)

Shift+F6

Sets focus in previous subwindow.

F10

Activates the first menu (File menu)

Shift+F10

Opens the context menu.

Ctrl+F11

Opens the Style Catalog.


Shortcut keys in the Gallery

Shortcut keys

Result

Tab

Moves between areas.

Shift+Tab

Moves between areas (backwards)


Shortcut keys in the New Theme area of the Gallery:

Shortcut keys

Result

Up arrow

Moves the selection up one.

Down arrow

Moves the selection down.

Ctrl+Enter

Opens the Properties dialog.

Shift+F10

Opens a context menu.

Ctrl+U

Refreshes the selected theme.

Ctrl+R

Opens the Enter Title dialog.

Ctrl+D

Deletes the selected theme.

Insert

Inserts a new theme


Shortcut keys in the Gallery preview area:

Shortcut keys

Result

Home

Jumps to the first entry.

End

Jumps to the last entry.

Left Arrow

Selects the next Gallery element on the left.

Right Arrow

Selects the next Gallery element on the right.

Up Arrow

Selects the next Gallery element above.

Down Arrow

Selects the next Gallery element below.

Page Up

Scroll up one screen.

Page Down

Scroll down one screen.

Ctrl+Shift+Insert

Inserts the selected object as a linked object into the current document.

Ctrl+I

Inserts a copy of the selected object into the current document.

Ctrl+T

Opens the Enter Title dialog.

Ctrl+P

Switches between themes view and object view.

Spacebar

Switches between themes view and object view.

Enter

Switches between themes view and object view.

Step backward (only in object view)

Switches back to main overview.


Selecting Rows and Columns in a Table

Shortcut keys

Result

Spacebar

Toggles row selection, except when the row is in edit mode.

Ctrl+Spacebar

Toggles row selection

Shift+Spacebar

Selects the current column


Shortcut Keys for Drawing Objects

Shortcut keys

Result

Select the toolbar with F6. Use the Down Arrow and Right Arrow to select the desired toolbar icon and press Ctrl+Enter

Inserts a Drawing Object.

Select the document with Ctrl+F6 and press Tab

Selects a Drawing Object.

Tab

Selects the next Drawing Object.

Shift+Tab

Selects the previous Drawing Object.

Ctrl+Home

Selects the first Drawing Object.

Ctrl+End

Selects the last Drawing Object.

Esc

Ends Drawing Object selection.

Esc (in Handle Selection Mode)

Exit Handle Selection Mode and return to Object Selection Mode.

Up/down/left/right arrow

Move the selected point (the snap-to-grid functions are temporarily disabled, but end points still snap to each other).

Alt+Up/Down/Left/Right Arrow

Moves the selected Drawing Object one pixel (in Selection Mode)

Re-sizes a Drawing Object (in Handle Selection Mode)

Rotates a Drawing Object (in Rotation Mode)

Opens the properties dialog for a Drawing Object.

Activates the Point Selection mode for the selected drawing object.

Spacebar

Select a point of a drawing object (in Point Selection mode) / Cancel selection.

The selected point blinks once per second.

Shift+Spacebar

Select an additional point in Point Selection mode.

Ctrl+Tab

Select the next point of the drawing object (Point Selection mode)

In Rotation mode, the center of rotation can also be selected.

Shift+Ctrl+Tab

Select the previous point of the drawing object (Point Selection mode)

Ctrl+Enter

A new drawing object with default size is placed in the center of the current view.

Ctrl+Enter at the Selection icon

Activates the first drawing object in the document.

Esc

Leave the Point Selection mode. The drawing object is selected afterwards.

Edit a point of a drawing object (Point Edit mode)

Any text or numerical key

If a drawing object is selected, switches to edit mode and places the cursor at the end of the text in the drawing object. A printable character is inserted.


Index

keyboard,general commands

shortcut keys,general

text input fields

AutoComplete function in text and list boxes

macros, interrupting

This help text for MS Windows , published from the OpenOffice.org Help files Release 2.1 under the Public Documentation License 1.0.